15 Small-Business Tax Deductions

I recently contributed to an Entrepreneur Magazine online article written by Karen Mueller Prince about small-business Tax Deductions.  Here’s an excerpt with a link to the full article:

Opportunities abound for small businesses to cut their tax bills.  The key is understanding what’s deductible for your business. A good tax preparer can guide you, but it is your responsibility to save receipts throughout the year.

Organization and good record keeping are the keys to lower tax preparation fees and painless IRS audits,” says Sam Fawaz, a certified financial planner and certified public accountant with Y.D. Financial Services
in Franklin, Tennessee and Canton, Michigan. “Bringing a shoe box to your CPA or accountant and saying, ‘Here are my tax records; please prepare my return’ will undoubtedly cost you more in compilation and accounting fees to arrive at tax return numbers.”

Here’s a rundown of expenses to track in preparation for tax day.

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A Few Year-end 2009 Tax Planning Tips

As we approach year-end, it’s again time to focus on last-minute moves you can make to save taxes—both on your 2009 return and in future years.  The federal income tax environment is very favorable right now, but it’s not likely to continue much longer.  Now is the time to take advantage of the tax breaks that Congress has provided before they disappear. To get you started, we’ve included a few money-saving ideas here that you may want to put in action before the end of the year.

I have a more comprehensive list of year-end tax planning tips in the works for anyone interested in them.  Please e-mail me at “shfawaz at y d f s . c o m” to be added to my periodic e-mail newsletter (no more than one e-mail per week) and I will send you the comprehensive list. 

  • For 2009, the tax rate on long-term capital gains is 0% when the taxpayer falls within the 10% or 15% regular income tax rate brackets. This will be the case to the extent that your taxable income (including long-term capital gains) does not exceed $67,900 if you’re married and file jointly ($33,950 if you’re single). While your income may be too high to benefit from the 0% rate, you may have adult children, grandchildren, or other loved ones who can. If so, consider giving them some appreciated stock that you’ve held for more than a year which they can then sell and pay 0% tax on the resulting long-term gains.  Watch out though, if you give securities to someone who is under age 24, the kiddie tax rules could cause the gains to be taxed at the parent’s higher rates.
  • A great way to cut energy costs and save up to $1,500 in income taxes this year is to make energy efficiency improvements to your principal residence.  Basically, if you install energy efficient insulation, windows, doors, roofs, heat pumps, hot water heaters or boilers, or advanced main air circulating fans to your home during 2009 or 2010, you may be entitled to a tax credit of 30% of the purchase price, up to a maximum credit of $1,500.  For 2009, the credit is allowed against the AMT.  However, unless Congress changes the rules, this will not be the case for 2010.  So if there is any possibility you’ll be subject to AMT next year you may want to make these improvements this year.
  • If you run your own business and have plans to buy office furniture, equipment, or other tangible business property, you might consider doing so before year-end to take advantage of the temporarily increased Section 179 deduction and the temporary 50% bonus depreciation.  For 2009, the maximum Section 179 deduction is a whopping $250,000 (assuming property purchases for the year don’t exceed $800,000).  This means that an eligible business can often claim first-year write-offs for the entire cost of new and used equipment and software additions.  You can also claim first-year bonus depreciation equal to 50% of the cost (reduced by the Section 179 deduction) of most new (not used) equipment and software placed in service during 2009.  Unless Congress takes action, the Section 179 deduction will drop to about $134,000 in 2010 and the 50% first-year bonus depreciation break will expire at year-end.
  • If you’re age 70½, or older, there a couple of temporary tax saving opportunities that you might want to take advantage of this year.  First, you can arrange to transfer up to $100,000 of otherwise taxable IRA money to the public charity of your choice (such as your church or other favorite charity).   The distribution is federally income tax free.  You don’t get to claim it as an itemized deduction, but the tax-free treatment equates to a 100% write-off, without the need to itemize your deductions. Second, although you are normally required to withdraw a minimum amount out of your retirement accounts each year, a temporary tax law change made in late 2008 waives this requirement for 2009.  So, if you haven’t already received your required distribution during 2009 and you do not need the funds, you can just leave them in your retirement account for another year.  If you have already received the distribution and now wish you hadn’t, you may be able to roll the funds back into your retirement account, even if the normal 60-day rollover period has already expired.  However, this may require action before 11/30/09. If this situation applies to you, please contact your tax advisor.
  • And finally, watch out for the alternative minimum tax (AMT) in all of your planning because what may be a great move for regular tax purposes may create or increase an AMT problem.

There’s really only one way to tell if you would benefit from year-end tax planning: that is, project income and tax deductible expenses for two years (2009 and 2010) and see what actions result in the lowest combined tax bill.  Qualified individuals can receive a no-obligation complimentary year-end tax planning consultation.  Please call us if you’d like to know more about this service or want to discuss other ideas.

Sam H. Fawaz, CPA, CFP®

Y.D. Financial Services, Inc.

Your Unbiased, Trusted Financial Coordinator

(734) 447-5305 or (615) 395-2010

http://www.ydfs.com

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Sam H. Fawaz CFP®, CPA is president of Y.D. Financial Services, Inc. and YDream Financial Services, Inc., a registered investment advisor in Franklin, TN and Canton, MI. Sam is a Certified Financial Planner ( CFP ), Certified Public Accountant and registered member of the National Association of Personal Financial Advisors (NAPFA) fee-only financial planner group.  Sam has expertise in many areas of personal finance and wealth management and has always been fascinated with the role of money in society.  Helping others prosper and succeed has been Sam’s mission since he decided to dedicate his life to financial planning.  He specializes in entrepreneurs, professionals, company executives and their families.

All material presented herein is believed to be reliable, but we cannot attest to its accuracy.  Investment recommendations may change and readers are urged to check with their investment advisors before making any investment decisions.  Opinions expressed in this writing by Sam H. Fawaz are his own, may change without prior notice and should not be relied upon as a basis for making investment or planning decisions.  No person can accurately forecast or call a market top or bottom, so forward looking statements should be discounted and not relied upon as a basis for investing or trading decisions.

Should College Freshman Start A Roth IRA?

At no time since the Great Depression have college students worried more about money.  Tuition continues to rise, financing sources continue to contract.  So why should a student worry about finding money for, of all things, retirement?

Because even a few dollars a week put toward a Roth IRA can reap enormous benefits over the 40-50 years of a career lifetime that today’s average college student will complete after graduation.  Take the example of an 18-year-old who contributes $5,000 each year of school until she graduates.  Assume that $20,000 grows at 7.5 percent a year until age 65.  That would mean more than a half-million dollars from that initial four-year investment without adding another dime.

Consider what would happen if she added more.

There are a few considerations before a student starts to accumulate funds for the IRA.  First, students should try and avoid or extinguish as much debt – particularly high-rate credit card debt – as possible.  Then, it’s time to establish an emergency fund of 3-6 months of living expenses to make sure that a student can continue to afford the basics at school if an unexpected problem occurs.

To contribute to an IRA, you must have earned income; that is, income earned from a job or self-employment.  Even working in the family business is allowable if you get a form W-2 or 1099 for your earnings.  Contributions from savings, investment income or other sources is not allowed.

Certainly $5,000 a year sounds like an enormous amount of outside money for today’s student to gather, but it’s not impossible.  Here’s some information about Roth IRAs and ideas for students to find the money to fund them.

The basics of Roth IRAs: I’ll start by describing the difference between a traditional IRA and a Roth IRA and why a Roth might be a better choice for the average student.   Traditional IRAs allow investors to save money tax-deferred with deductible contributions until they’re ready to begin withdrawals anytime between age 59 ½ and 70 ½.  After age 70 1/2, minimum withdrawals become mandatory.

Roth IRAs don’t allow a current tax-deductible contribution; instead they allow tax-free withdrawal of funds with no mandatory distribution age and allow these assets to pass to heirs tax-free as well.   If someone leaves their savings in the Roth for at least five years and waits until they’re 59 1/2 to take withdrawals, they’ll never pay taxes on the gains. That’s a good thing in light of expected increases in future tax rates.  For someone in their late teens and early 20s, that offers the potential for significant earnings over decades with great tax consequences later.  Also, after five years and before you turn age 59 1/2, you may withdraw your original contributions (not any accumulated earnings) without penalty.

Getting started is easy: Some banks, brokerages and mutual fund companies will let an investor open a Roth IRA for as little as $50 and $25 a month afterward. It’s a good idea to check around for the lowest minimum amounts that can get a student in the game so they can plan to increase those contributions as their income goes up over time.  Also, some institutions offer cash bonuses for starting an account.  Go with the best deal and start by putting that bonus right into the account.  Watch the fine print for annual fees or commissions and avoid them if possible.

It’s wise to get advice first: Every student’s financial situation is different. One of the best gifts a student can get is an early visit – accompanied by their parents – to a financial advisor such as a Certified Financial Planner™ professional.   A planner trained in working with students can certainly talk about this IRA idea, but also provide a broader viewpoint on a student’s overall goals and challenges.  While starting an early IRA is a great idea for everyone, students may also need to know how to find scholarships, grants and other smart ideas for borrowing to stay in school.  A good planner is a one-stop source of advice for all those issues unique to the student’s situation.

Plan to invest a set percentage from the student’s vacation, part-time or work/study paychecks: People who save in excess of 10 percent of their earnings are much better positioned for retirement than anyone else. Remarkably few people set that goal.  One of the benefits of the IRA idea is it gets students committing early to the 10 percent figure every time they deposit a paycheck. It’s a habit that will help them build a good life.  Better yet, set up an automatic withdrawal from your savings or checking account for the IRA contribution.

Get relatives to contribute: If a student regularly gets gifts of money from relatives, it might not be a bad idea to mention the IRA idea to those relatives.  Adults like to help kids who are smart with money, and if the student can commit to this savings plan rather than spending it at the mall, they might feel considerably better about the money they give away.  At a minimum, the student should earmark a set amount of “found” money like birthday and holiday gift money toward a Roth IRA in excess of the 10 percent figure.  Again, the IRA contributions cannot exceed the student’s earned income for the year.

Sam H. Fawaz is a Certified Financial Planner ( CFP ), Certified Public Accountant and registered member of the National Association of Personal Financial Advisors (NAPFA) fee-only financial planner group.  Sam has expertise in many areas of personal finance and wealth management and has always been fascinated with the role of money in society.  Helping others prosper and succeed has been Sam’s mission since he decided to dedicate his life to financial planning.  He specializes in entrepreneurs, professionals, company executives and their families. This column was co-authored by Sam H. Fawaz CPA, CFP and the Financial Planning Association, the membership organization for the financial planning community, and is provided by YDream Financial Services, Inc., a local member of FPA.